Many of you may have received an invoice from Educational Tours stating that you missed your last payment.  Please ignore this notice.  Mr. Flaar has spoken with Educational Tours and explained to them that your payments will be coming as soon as we determine the amount that you still owe if any.  If money is due to you, we will let you know that as well.  Feel free to contact me if you have any questions.

 Thanks a lot,
Kathy

Please see the attached document for some useful reminders for the trip

DC trip Reminders

Upcoming reminders:

Regarding trip payment:  Payment 1 was due 9/26/08, payment 2 was due 11/7/08, payment 3 was due 12/12/08 and payment 4 is due 1/23/09.  The final payment is due 8 weeks prior to departure.  Please go ahead and make the January payment.  If you have earned money toward your child's trip do not mail the final payment until you have heard from us.  We will let you know if you are due a refund or what your remaining balance is.  Please contact me or Stephanie Boehning, our treasurer, at sdboehning@gmail.com if you have any questions or concerns.  

Upcoming events include:

    Rummage Sale - Event is scheduled for March 7th in the EAF gym.  More information is to follow.  This event is being chaired by Gail Matushek at matushek@aol.com and by Lisa Walker at slwalkercrew@yahoo.com. 

    Skating Party - This event is scheduled sometime in mid-February at Fun-Spot.  The details are still being worked out.  Michelle Sparks is chairing this event.  Her email address is msparks@ofallon90.net.
 
Thanks again for all of your work to make this trip affordable for so many students.
Kathy Summerlin

Coordinator:  Kathy Summerlin
Treasurer: Stephanie Boehning

Explanation of how hours will be calculated:

Hours will be calculated in half-hour segments and rounded down if time worked is less than 30 minutes.   Students earn one hour for each hour worked; parents earn one half-hour for each hour worked to count towards their child’s hour total.    Chairpeople will provide the treasurer the total cash earned by each student,  the actual time worked for each student,  and the actual time worked as well as the credited time for parents (half the actual time worked).   All hours and dollars will be calculated by each chairperson and turned into the treasurer two weeks after the close of the event.  Any disputes about dollars/hours must be completed within this two-week period.  Once the dollars/hours are turned into the treasurer, they are final and will not be changed. Fundraising concludes on Mar 11, 2009.  At that time the total amount of money earned by all fundraisers will be divided by the total number of hours worked by all students and parents.  That will determine the hourly rate that will be paid to each student to offset the cost of the trip.


Calendar of Fundraising Events
File Size: 256 kb
File Type: doc
Download File
Activity Account Sponsor Responsibilities - Quick Reference Guide
File Size: 197 kb
File Type: jpg
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Activity Fund Deposit Information
File Size: 153 kb
File Type: jpg
Download File
Activity Chair Contacts
File Size: 55 kb
File Type: doc
Download File

MESSAGE FOR ACTIVITY CHAIRS

If you bring in copies for your event or need to have copies run, just remember that we need 875 if the flyer goes to all students and 450 if the flyer is only for 8th graders.  

Thanks a lot, Kathy


Attention Committee Chairpersons for Various Fundraisers:

For Publicity Assistance with your Fundraiser Call Liz McCann, 407-3348 Can help with ideas, promoting your fundraiser with posters on the school bulletin board, running copies, or getting media or marquis promotion in the community.